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Tuesday, March 16
 

8:00am

VRA Executive Board Meeting 1
THIS EVENT IS BY INVITATION ONLY
Tuesday March 16, 2010 8:00am - 4:30pm

12:30pm

VRAF Board of Directors Meeting
THIS EVENT IS BY INVITATION ONLY
Tuesday March 16, 2010 12:30pm - 4:00pm

4:30pm

VRA Board / VRAF Board Joint Meeting
THIS EVENT IS BY INVITATION ONLY
Tuesday March 16, 2010 4:30pm - 6:00pm

6:00pm

Registration Desk
Conference Registration Opens

Tuesday March 16, 2010 6:00pm - 9:00pm
 
Wednesday, March 17
 

8:00am

Enhancing Your Professional Toolkit
Limited Capacity seats available

As career professionals we should have up-to-date resumes and CVs (and know the difference between the two) so that we are ready to take advantage of new opportunities in the field when they arise. At the same time, we may be called upon to participate on search committees or to hire assistants. Expanding our expertise in these areas is an important part of our professional lives. This workshop will address topics from both sides of the interview table: Creating, revising, updating resumes and CVs | Writing effective cover letters | How to succeed in the interview process | Evaluating job applications and conducting a job interview | Writing a job description | Upgrading a position. We will focus on skill building and provide a hands-on, active learning session.

Wednesday March 17, 2010 8:00am - 12:00pm

8:00am

Strategic Planning: Who, What, Why and How
Limited Capacity filling up

As the visual resources landscape continues to evolve it is imperative that the mission, goals and objectives of visual resources collections not only serve the particular needs of local constituents but also complement the vision of the larger organization within which the visual resources unit resides. A strategic plan serves as a road map for the visual resources unit's activities, helping to guide decisions and set priorities. This workshop will address the rationale for developing a strategic plan, outline strategies for authoring and promoting a plan, how to measure the success of a plan once it's has been implemented and when to update a plan and the process for doing so.

Wednesday March 17, 2010 8:00am - 12:00pm

8:00am

VRAffle
VRAffle Tables - Wednesday 3/17 Tables open from 8:00am-1:00pm and from 2:30pm-6:00pm.

Wednesday March 17, 2010 8:00am - 6:00pm

8:00am

Registration Desk
Conference Registration

Wednesday March 17, 2010 8:00am - 6:00pm

9:00am

Walking Tour: DOCOMOMO Downtown Atlanta
Limited Capacity seats available

Join a representative of the Georgia Chapter on DOCOMOMO (DOcumentation and COnservation of buildings, sites and neighborhoods of the MOdern Movement) for a special walking tour of Downtown Atlanta focusing on Modern sites, including buildings designed by SOM, FABRAP, John Portman, Robert and Company, and other nationally and regionally recognized designers. Participants will learn more about the development of Downtown Atlanta during the 20th Century and visit several historic sites. Included is a guided tour of the Marcel Breuer/Stevens and Wilkinson designed Atlanta Central Library. An introductory program will look at the impact Modern architecture made (and continues to make) on Downtown Atlanta. The tour will start in the lobby of the hotel. Cost: $20.00

Wednesday March 17, 2010 9:00am - 11:00am

9:00am

ARTstor Hosting Advisory Group Meeting
THIS EVENT IS BY INVITATION ONLY
Wednesday March 17, 2010 9:00am - 12:00pm

10:00am

Walking Tour: Historic Midtown
Limited Capacity seats available

Step back into Midtown Atlanta's origins at the 1883 Peters House and its surrounding streets. This turn-of-the-century neighborhood is rich in its variety of residential architectural styles and stories of notable residents. Directions: MARTA: Exit at North Avenue station (N3). Walk 3 blocks east along North Avenue to the intersection of Piedmont Avenue. Cross Piedmont and turn left. Peters House will be on your right. Led by a representative from the Atlanta Preservation Center.
Midtown Atlanta Walking Tour Cost: $20.00

Wednesday March 17, 2010 10:00am - 11:30am

11:30am

Birds of a Feather Network Lunch: Career Transitions
Limited Capacity full

Career transitions are the focus of this Birds of a Feather lunch. A mentoring and support group for information professionals, primarily in visual resources and art librarianship, was started last year. The goal is to provide moral support, practical career management information (job searching, networking, volunteer opportunities, etc.), and to stay connected with like-minded colleagues and pertinent professional organizations. Whether just starting out, seeking a mid-career adjustment, suffering from job loss, or retired, mutual assistance can be found by joining in. Lunches are "Dutch treat" at a nearby restaurant. By prior reservation only.

Wednesday March 17, 2010 11:30am - 1:00pm

1:00pm

Plenary Session: Peter Brantley, The Internet Archive
Opening Plenary: Peter Brantley, the Internet Archive
Peter Brantley, is widely respected as a creative, visionary and activist leader in the library community, with over 20 years experience in working with libraries and information technology systems. Peter is currently with the Internet Archive, a well known nonprofit that seeks to preserve copies of the Internet and Internet sites, as well as other cultural artifacts in digital form. Drawing from his significant experience at the Internet Archive as well as the Digital Library Federation and the California Digital Library, Peter will discuss his views of the role that libraries and VR departments should play in the information technology landscape of the future, especially vis-Ă -vis copyright. In particular, he will discuss what libraries and VR departments should be doing to preserve the scholarly record, to advocate for community standards, and to protect academic access to scholarship given the ongoing, highly-pitched battles between copyright owners and users. Should libraries be taking a more aggressive stand to protect the rights of the academic user? Are libraries and other academic entities ceding too much to commercial entities like Google? Will the library survive if scholars and students increasingly go directly to the internet to obtain what they need? Peter's talk will focus on the potential for collective action among libraries and VR departments to protect and defend the role of the scholar and access to scholarly and educational materials.

Wednesday March 17, 2010 1:00pm - 2:15pm

2:30pm

Staying Alive: Strategies for Dealing with Change & Increasing Professional Viability
The current economic downturn has adversely impacted many visual resources collections and art libraries, but there are ways to advocate for these important facilities and to demonstrate that image and information professionals actively contribute to an institution's mission and technological future by providing necessary expertise, assets, services, and learning spaces. This roundtable will bring together visual resources professionals from a cross-section of institutions who have recently experienced transformative change to discuss strategies for positively coping with negative impacts on professional lives and the status of visual resources facilities. They will address what was learned from such experiences, recommend actions to take, and provide a variety of possible scenarios which can lead to successful outcomes. Ample time will be given to questions from the floor and allowed for audience participation.

Wednesday March 17, 2010 2:30pm - 4:00pm

2:30pm

Utilizing Blogs to Improve & Market Resources
As visual resource collections become increasingly digitally focused and opportunities to personally meet incoming students and faculty decreases, we now are charged with making our virtual presence more visible, as well as reaching out to our users where they already are on the web. The web environment is our second home and equally as important as our physical space and appearance. Most of our student patrons will never have to cross our threshold, but they will use our services if they are aware of them. We can find them on Facebook, Twitter, and get them to read our RSS feeds. But, how do we organize and maintain these avenues of information? Visual resources professionals need to design information hubs that direct users to other web-based resources as well as local collections, and blogs offer a lot of potential for achieving that. It is clear that students and faculty who feel engaged by staff online are more likely to utilize resources and services; blogs can be a dynamic hub for the web tools we use to reach our patrons. This session will introduce you to creative ways to design and market blogs, strategies for keeping blogs relevant and dynamic, an overview of other web tools that support user access and experience, as well as strategies for quantifying a blog's success.
Blogs presented include: Derivative Image, Visual Resourcefulness, All Things Visual, and Deep Focus.

Wednesday March 17, 2010 2:30pm - 4:00pm

4:00pm

SIG Meeting: ARTstor Users Group
ARTstor is a non-profit digital library that provides more than one million images of cultural objects and architectural works covering a wide range of historical, political, social, economic, and cultural documentation from prehistory to the present. ARTstor collections enable a wide range of users -- curators, scholars, educators, librarians, and students -- to teach and study with images in an online environment optimized for exploring visual content in new and exciting ways. This session will highlight ARTstor collections and platform features, and will describe new directions including the Shared Shelf initiative. ARTstor has formed a community partnership to develop Shared Shelf -- an image cataloging and management system that will provide new capacity to build and share digital images for teaching and study.

Wednesday March 17, 2010 4:00pm - 5:00pm

5:00pm

Awards Committee Meeting
VRA Awards Committee Meeting

Wednesday March 17, 2010 5:00pm - 6:00pm

5:00pm

Financial Advisory Committee Meeting
VRA Financial Advisory Committee Meeting

Wednesday March 17, 2010 5:00pm - 6:00pm

5:00pm

Nominating Committee Meeting
VRA Nominating Committee Meeting

Wednesday March 17, 2010 5:00pm - 6:00pm

5:00pm

Regional Chapter Chairs Meeting
VRA Regional Chapter Chairs Meeting

Wednesday March 17, 2010 5:00pm - 6:00pm

5:00pm

Travel Awards Committee Meeting
VRA Travel Awards Committee Meeting

Wednesday March 17, 2010 5:00pm - 6:00pm

5:00pm

SEI Reunion
SEI Reunion, Lobby Bar, Westin Peachtree Plaza

Wednesday March 17, 2010 5:00pm - 6:30pm

6:30pm

Opening Night Welcome Reception
Opening Night Welcome Reception
Enjoy a relaxed opportunity to meet, greet, and socialize with your fellow conferees and our guests from Atlanta-area colleges, universities, libraries and museums at the conclusion of the Conference's opening day. Plenty of hors d'oeuvres will be served, and a variety of beverages will be available at the cash bar.

Wednesday March 17, 2010 6:30pm - 8:30pm
 
Thursday, March 18
 

7:30am

New Members & First Time Attendees Breakfast
Annual breakfast event for new VRA members and those attending their first VRA conference. Let breakfast be on us while you mix and mingle with both new and longtime members of the Association. The event is also an opportunity to meet VRA leaders. Attending the breakfast is a great way to meet others in our organization in a friendly and social environment. Be sure to bring your mentor or mentee. You definitely do not want to miss out on the fun!

Thursday March 18, 2010 7:30am - 9:00am

8:00am

VRAffle
VRAffle Tables - Thursday 3/18 Tables open from 8:00am-6:00pm.

Thursday March 18, 2010 8:00am - 6:00pm

8:00am

Registration Desk
Conference Registration

Thursday March 18, 2010 8:00am - 6:00pm

9:00am

Ask the Expert: Databases, XML and System Design
Limited Capacity full

Want to talk about how your database will interface with other system components such as image delivery systems? Or how xml will impact how you handle data in the future? Are you planning a system or a new database and want to implement standards? Come chat about these or any other data or database topic of your choosing with expert Susan Jane Williams. Limit of 3 Ask the Expert appointments.

Thursday March 18, 2010 9:00am - 10:30am

9:00am

Ask the Expert: Digital Imaging and Scanning
Limited Capacity full

Sign up to ask expert Howard Brainen any questions you have about working with images, scanning, and color management. Limit of 3 Ask the Expert appointments.

Thursday March 18, 2010 9:00am - 10:30am

9:00am

Ask the Expert: Teaching Teachers ARTstor and MDID
Limited Capacity full

Expert Megan Battey has conducted intensive one-on-one training sessions with faculty (art history and other disciplines) and taught group workshops. Adapting her training to the different learning styles of the faculty, she has enjoyed some success breaking down barriers of those who are reluctant or technology-resistant. Megan is happy to share her insights and strategies with other VR professionals. Limit of 3 Ask the Expert appointments.

Thursday March 18, 2010 9:00am - 10:30am

9:00am

By the Numbers: Gathering AND Using Statistics
This presentation will address the gathering and use of statistics from three distinct points of view. The first part will describe the impetus behind and development of an online statistical database. Employees of the UNM University Libraries created this system to automate and replace the pencil tic process of reference statistics gathering necessary for annual ARL reporting. In addition to describing the process, the tool itself will be demonstrated. (Further, it is available, free, to other institutions through Creative Commons licensing.) The second portion will be a report from the VR trenches, describing how the Bunting Library has adapted and implemented this new technology. Although only six months of data will be available, it is hoped that trends will be evident which describe how the data can validate that one VR facility is doing to meet the ongoing digital transition. In addition, the possibility of using the data for administrative requirements addressing outcomes assessment and performance based budgeting will be considered. Finally, demonstrating another facet of the numbers "game", ARTstor staff will explore the unique needs and challenges of reporting and effectively evaluating the usage of multimedia resources. They will discuss usage data, and how analysis of these data are used to improve ARTstor collections and services, and how ARTstor is working with the community to develop new approaches for reporting media asset statistics.

Thursday March 18, 2010 9:00am - 10:30am

9:00am

Transition to Learning Spaces: Redefining Our Space for the Digital World
This session will examine the potential repurposing of spaces originally occupied by physical collections into Learning Spaces, dedicated to the creation, instruction and use of digital visual resources. It will provide an overview of the concept of Learning Spaces, including why it is important and worthwhile to advocate for and invest time, energy and money in this type of space. Panelists will speak on issues including how to negotiate for such a space, and provide specific examples of VR collections that have investigated or have completed the shift to a Learning Space.
Due to the shift from analog slides to digital images, many visual resource collections are either currently facing, or will soon face, a major change in the use of space. What was once known as the "slide room" has grown to include a variety of resources for ever-evolving research and teaching needs, as well as digital image creation and manipulation. An inevitable part of that evolution includes using and presenting digital technology as a way to organize, search, present, research, and discover visual resources. The transition to Learning Spaces can help keep the visual resource collection--and the professionals that staff it-be vital, viable, and necessary in these uncertain times.

Thursday March 18, 2010 9:00am - 10:30am

11:00am

After the Transition: Planning for Collections Storage & Workspace Changes in the Digital Environment
Over the last few years, many of us have successfully migrated from a workflow process that handled analog image materials to a new workflow that manages and processes digital images. However, at the same time, we cannot totally discard our traditional collections of slides, black & white photographs, and large-format color transparencies. Instead, there has been discussion about developing vigorous retention, assessment and preservation policies or procedures of culling existing analog materials, assessing their significance to our institutions' missions, preserving and digitizing any unique and hidden content in our collections, and storing them permanently in our image databases or digital asset management systems. Another challenge associated with the process of managing or disposing of these analog materials is space planning for a new or repurposed VR center or image library. We must safeguard any unique and important analog collections, while simultaneously re-engineering our space to adjust to the changing needs and priorities of our patrons. Many of us now confront a pressing need to re-purpose our analog-designed spaces to fit a digital world: areas for digital workstations and technology can end up sharing real estate with our analog collections, contributing to the space planning challenges we face.
In this session, professionals from differing VR environments will discuss how they have met the challenges of culling and re-housing their collections, developing strategic plans to digitize and preserve any unique or hidden content in their collections, and re-purposing their workspaces. There is no single way to address these challenges; instead, we hope that through lively discussion, we can learn from each others' experience and then apply what is relevant at our home institutions. Speakers will emphasize what is practical and reasonable, with an eye to the future.

Thursday March 18, 2010 11:00am - 12:30pm

11:00am

Shapeshifting: A Practical Look at Metadata Interoperability
Currently visual resources managers are frequently tasked with preparing data not only within their database, but also to be served out to multiple tools--to their local delivery systems, to ARTstor, to an institutional repository. How can we make our data work harder than we do? What skills and tools do we need to perform this work efficiently, both for ourselves and working with others? How can we craft data that is nimble and easy to transform as needed for different tools and different users? In this session, presenters will discuss "polymorphous" metadata from a practical standpoint, focusing on the theory and the what, the why and the how.

Thursday March 18, 2010 11:00am - 12:30pm

12:30pm

Data Standards Committee Meeting
VRA Data Standards Committee Meeting

Thursday March 18, 2010 12:30pm - 2:00pm

12:30pm

Digital Initiatives Advisory Group (DIAG) Meeting
VRA DIAG Committee Meeting

Thursday March 18, 2010 12:30pm - 2:00pm

12:30pm

Membership Committee Meeting
VRA Membership Committee Meeting

Thursday March 18, 2010 12:30pm - 2:00pm

12:30pm

SEI Implementation Team Meeting
SEI Implementation Team Planning Meeting

Thursday March 18, 2010 12:30pm - 2:00pm

12:30pm

Birds of a Feather Network Lunch: Video
Limited Capacity full

Supporting Faculty Use of Video in the Classroom. With the plethora of video clips available online as well as the ease with which one can make video clips, more and more humanities faculty are using them in their teaching. What can we do as Visual Resources professionals to support them in this endeavor and does it behoove us to do so, given changes in the profession? Lunches are "Dutch treat" at a nearby restaurant. By prior reservation only.

Thursday March 18, 2010 12:30pm - 2:00pm

2:00pm

SIG Meeting: CONTENTdm
A meeting of users and potential users of CONTENTdm to discuss issues and share solutions. A representative from OCLC will be in attendance to showcase new features, share plans for future development, and solicit feedback from the VR User Group. Potential topics include the new VRA Core 4 metadata template for CONTENTdm, interactions between VR and Library staff in developing collections within CONTENTdm, and institutional customizations to CONTENTdm.

Thursday March 18, 2010 2:00pm - 3:30pm

2:00pm

SIG Meeting: Insight + LUNA for Sharing, Discovery and Display
Join the Luna team for an introduction to the LUNA Commons and the public collections that are available for free, educational use. Explore the collections while learning about the new features of the LUNA browser. Proposed topics include how LUNA is being leveraged on campuses to support both departmental and institutional (private and public) collections for research and for teaching. Learn how LUNA works with Library Discovery tools and what Search Engine Optimization enables. New features to be previewed include support for annotations, external media - both FLICKR, and local media with the introduction of the My Media Server. Additional topics would include an overview of our development direction starting with Insight + LUNA and our outlook for the future of LUNA as a front-end to other repositories. Open to the VRA Community at large.

Thursday March 18, 2010 2:00pm - 3:30pm

2:00pm

SIG Meeting: IRIS Users Group
The group will be discussing implemented improvements and making suggestions for additional features to the most recent (2008) version of IRIS (Image Resources Information System). IRIS 2008 implements the VRA Core v.4.0 and CCO and includes an XML export to MDID and may soon be able to accommodate an ARTstor export. IRIS, begun in 1997 as a cooperative venture of 7 institutions, now has some 27 member institutions. Anyone is welcome to attend this meeting; you do not need to be an IRIS user to learn from or contribute to the discussion.

Thursday March 18, 2010 2:00pm - 3:30pm

2:00pm

SIG Meeting: MDID Users Group
The Madison Digital Image Database (MDID) is a freely distributed, open source web application developed at James Madison University to facilitate teaching with digital media online and in the classroom. This SIG meeting will bring MDID developers, users and potential users together to share their experiences and to ask questions. Members of the MDID development team will talk about the new MDID 3 release, ongoing development, and discuss the completion of the IMLS grant for development of an API for MDID. There will also be demonstrations of the software's new features and presentation tools. In addition to the formal presentation there will be a special MDID "Ask the Experts" forum held on Friday 3/19/2010 from 3:30-5:00pm. Attendees will be able to ask questions about MDID, make suggestions for further development, or receive technical and curatorial help specific to the use of MDID at their institution. Because MDID does not generate revenue, it is not possible for James Madison University to provide in-depth technical support to other institutions. Therefore this event provides a unique venue for sharing information within the MDID community.

Thursday March 18, 2010 2:00pm - 3:30pm

2:00pm

SIG Meeting: VCat Users Group
VCat (renamed from VireoCat) is a Filemaker-based database that is VRA Core 4 and CCO compliant. It is capable of outputting both flattened Core 4 Excel and Core 4 validating XML. The database is free and downloadable from the VCat Users' Group Website. All are welcome (whether you use VCat or not) to attend this 5th annual meeting; there will be a short presentation about VCat and related data sharing issues and then discussion among the users.

Thursday March 18, 2010 2:00pm - 3:30pm

2:00pm

Exhibit Hall
Vendor Exhibit Hall, opens 2pm. Vendor Slam II 3:30-6:00pm. Please see our conference website Director of Vendors page for additional information on participating vendors.

Thursday March 18, 2010 2:00pm - 6:00pm

3:30pm

Vendor Slam
Following the successful introduction of this event at the 27th Annual VRA Conference in Toronto, VRA is proud to bring you Vendor Slam II. A variety of vendors will each give short presentations describing products and services of interest to the visual resources professional. Participating vendors include: Archivision | Backstage Library Works | Bridgeman Education | Davis Art Images | Front Porch Digital | Gallery Systems | Luna Imaging Inc. | Saskia Ltd | Scholars Resource | SoftChalk | Two Cat Digital Inc.
The presentations will be followed by a wine-and-cheese reception during which attendees can meet vendors, gather promotional materials, and register (at no cost) to be eligible to win two fabulous VRAffle prizes from Archivision and Bridgeman Education.

Thursday March 18, 2010 3:30pm - 6:00pm

5:30pm

Great Lakes Chapter Meeting
Meeting of the VRA Great Lakes Regional Chapter

Thursday March 18, 2010 5:30pm - 6:30pm

5:30pm

Greater New York Chapter Meeting
Meeting of the VRA Greater New York Regional Chapter

Thursday March 18, 2010 5:30pm - 6:30pm

5:30pm

Mid-Atlantic Chapter Meeting
Meeting of the VRA Mid-Atlantic Regional Chapter

Thursday March 18, 2010 5:30pm - 6:30pm

5:30pm

Midwest Chapter Meeting
Meeting of the VRA Midwest Regional Chapter

Thursday March 18, 2010 5:30pm - 6:30pm

5:30pm

New England Chapter Meeting
Meeting of the VRA New England Regional Chapter

Thursday March 18, 2010 5:30pm - 6:30pm

5:30pm

Northern California Chapter Meeting
Meeting of the VRA Northern California Regional Chapter

Thursday March 18, 2010 5:30pm - 6:30pm

5:30pm

Southeast Chapter Meeting
Meeting of the VRA Southeast Regional Chapter

Thursday March 18, 2010 5:30pm - 6:30pm

5:30pm

Texas Chapter Meeting
Meeting of the VRA Texas Regional Chapter

Thursday March 18, 2010 5:30pm - 6:30pm

5:30pm

Upstate New York Chapter Meeting
Meeting of the VRA Upstate New York Regional Chapter

Thursday March 18, 2010 5:30pm - 6:30pm

7:00pm

VRA Members Reception & Dinner
VRA Members Reception and Dinner
A highlight of the Conference, the annual Members Dinner brings us together to celebrate with our colleagues in an elegant setting with full banquet service. The evening will include the announcement of the Association's major honors and awards, as well as recognition of our Travel Award recipients and our generous Travel Award donors.

Thursday March 18, 2010 7:00pm - 10:00pm
 
Friday, March 19
 

8:00am

Annual Business Meeting & Breakfast
The VRA Annual Business Meeting is the official forum for conducting Association business. The agenda includes the President's State of the Association message; the Treasurer's report; updates on current and future Association projects and activities; the recognition of outgoing officers, committee chairs, and appointees; the induction of incoming officers, committee chairs, and appointees; and the presentation on the 2011 conference host city. There will be an opportunity for questions and announcements from the membership. All members are encouraged to attend and enjoy breakfast while they catch up on Association business.

Friday March 19, 2010 8:00am - 10:30am

8:00am

Registration Desk
Conference Registration

Friday March 19, 2010 8:00am - 6:00pm

10:30am

VRA Strategic Plan Presentation
Special Presentation: Members of the Strategic Plan Task Force will present the VRA Strategic Plan. They will also answer questions and engage in a dialog with members on the goals and recommendations they have made to direct the VRA through the next five years.

Friday March 19, 2010 10:30am - 12:00pm

12:00pm

VRA Publication Program Group Meeting
THIS EVENT IS BY INVITATION ONLY
Business Meeting for the Publication Program Group and the VRA Bulletin Editorial Staff

Friday March 19, 2010 12:00pm - 1:00pm

12:00pm

Development Committee Meeting
VRA Development Committee Meeting

Friday March 19, 2010 12:00pm - 1:30pm

12:00pm

Education Committee Meeting
VRA Education Committee Meeting

Friday March 19, 2010 12:00pm - 1:30pm

12:00pm

Intellectual Property Rights Committee Meeting
VRA Intellectual Property Rights (IPR) Committee Meeting

Friday March 19, 2010 12:00pm - 1:30pm

12:00pm

Student Members Q&A Lunch
Limited Capacity seats available

This event, organized by the Membership Committee, is a venue for student members to meet with each other and with members of the leadership of the VRA, including one or more Executive Board members. The question and answer format provides student members with an opportunity to ask VRA leaders about topics such as educational issues, employment opportunities, and emerging trends in image management. It provides VRA leadership with an occasion to share ways in which student (and new professional) members bring valuable knowledge and insights to our organization, and encourage student members to become active within the association. It is also an important opportunity for student members to network with each other. While the Membership Committee Chair will be present to moderate the discussion, the goal is to allow for an environment where an informal and collegial dialogue can unfold, and provide a starting place where student members and VRA leadership can learn from each other.
Limit: Maximum 25 attendees

Friday March 19, 2010 12:00pm - 1:30pm

12:00pm

SIG Meeting: SAHARA Users Group
This meeting is an opportunity for VRA members involved in SAHARA to meet informally to discuss their work in the SAHARA environment, to hear about updates on SAHARA technical development, and to learn about future planning. Those who are not yet involved in SAHARA but would like to be are welcome to attend this meeting.

Friday March 19, 2010 12:00pm - 1:30pm

12:00pm

VRAffle
VRAffle Tables - Friday 3/19 Tables open from Noon - 4:30pm.

Friday March 19, 2010 12:00pm - 4:30pm

1:30pm

Ask the Expert: Digital Assets Management
Limited Capacity full

Are you thinking about purchasing or using a library asset management system? Is your primary focus on the storage and retrieval of large amounts of infrequently changing media assets, such as digital video or audio media or photographic archives? Wondering about what is involved in the conversion and what these types of systems will or won't do for you? Sign up to meet and discuss these issues one on one with expert Jeanne Keefe. Limit of 3 Ask the Expert appointments.

Friday March 19, 2010 1:30pm - 3:00pm

1:30pm

Engaging New Technologies, part 1
Following on the heels of the first Engaging New Technologies session in Toronto, this fast-paced follow-up will demonstrate a rich variety of new technologies, and show how to engage with a heady array of contemporary products, services and tools. Organized as two distinct but complementary 90 minute sections, this session will present overviews (10 minutes each) of at least 10 tools, providing for a sample of an end product use, an overview of the software itself (demystifying the process involved in using it), followed by an open opportunity to brainstorm about how each tool or technology can be applied (matched) to our own work to support instruction, communication and research. Topics Covered in Part 1: Cloud Computing, including social computing, micro blogging, integrative computing, mobile computing, and online privacy; 3D Technologies, including rapid prototyping, 3D display, 3D modeling, and virtual realities; How to Keep Up With New Technologies and Fun Stuff with updates to technologies introduced at VRA Toronto, including display, social, and pedagogical technology.

Friday March 19, 2010 1:30pm - 3:00pm

1:30pm

Life on the other side of the Pond: VR Activity in Europe
This session will look at some instances where European Visual Resources professionals have morphed their roles and sought ways to maintain their positions, at a time when our profession is in a state of flux due to economic, institutional and technological factors. Each speaker will discuss specific initiatives and projects they have become involved in, which in turn represent a snapshot of a new VR profession emerging within the European domain.

Friday March 19, 2010 1:30pm - 3:00pm

3:30pm

Ask the Expert Forum: ARTstor Searching
Limited Capacity seats available

Ask the Expert Forum - ARTstor Searching
Are you and your patrons having trouble locating images in ARTstor? Are you spending a lot of time searching for matches to items in your collection? Do you feel like something ought to be in ARTstor, but you're not finding it? Are your patrons frustrated by large numbers of returns, both in ARTstor and on the web? Expert Eileen Fry has developed a number of strategies, hints, and guidelines to help you be a more efficient image searcher.

Friday March 19, 2010 3:30pm - 5:00pm

3:30pm

Ask the Experts Forum: MDID
Limited Capacity seats available

Ask the Expert Forum - Members of the MDID Development Team will be on hand to answer any and all questions regarding the Madison Digital Image Database system. Attendees will be able to ask questions about the new MDID 3, about the current version MDID 2, make suggestions for further development, and/or receive technical and curatorial help specific to the use of MDID at their institution.

Friday March 19, 2010 3:30pm - 5:00pm

3:30pm

Engaging New Technologies, part 2
Following on the heels of the first Engaging New Technologies session in Toronto, this fast-paced follow-up will demonstrate a rich variety of new technologies, and show how to engage with a heady array of contemporary products, services and tools. Organized as two distinct but complementary 90 minute sections, this session will present overviews (10 minutes each) of at least 10 tools, providing for a sample of an end product use, an overview of the software itself (demystifying the process involved in using it), followed by an open opportunity to brainstorm about how each tool or technology can be applied (matched) to our own work to support instruction, communication and research. Topics Covered in Part 2: Video, including where to find video content, how to edit and present video, and classroom applications; Semantic Web, including general information and principles, embedded metadata, and products/projects; How to Keep Up With New Technologies and Fun Stuff with new and different technologies of the presenters' choice.

Friday March 19, 2010 3:30pm - 5:00pm

3:30pm

Visual Resources As Archives: The Case of the Lane Brothers and Tracy O'Neal Collections
This session considers two large commercial photographs collections in the Georgia State University Library that were acquired as a corporate archives, arranged and preserved in an archival manner, and accessed using traditional archival access tools. When the Library acquired CONTENTdm in 2009, the conceptual approach to the collections had to change: the photographs collections are now being considered as assemblages of items and small series. As the demand for creating item-level metadata developed, so too did the possibility of using the collections as the basis of a research project rather than illustrations of research already compiled. Three presentations consider the (1)acquisition, history and preservation of the collections; (2) shift in thinking of the collections as archives to collections of images; and (3) the use of the images as research resource. Specifically, the presentations are titled, "From Office Records to Archives" (Roberts), "From Archives to Image" (Hardesty), "From Image to Idea" (Zietz).

Friday March 19, 2010 3:30pm - 5:00pm

5:00pm

Engaging New Technologies Experts Booth
ALL of the Engaging New Technologies presenters will be available to answer your questions on the following topics: Video, Embedding Metdata, Gadgets, Cloud Computing, and "Getting Started with New Technologies-General Questions About Anything and Everything." The New Technologies Booth is sponsored by the VRA Education Committee, and co-organized by Susan Jane Williams. Designed to complement the two-part Engaging New Technologies session, the Experts Booth will provide a casual space for conference attendees to ask questions about and interact with new technologies. The primary goal is to provide people with a relaxed environment to engage with the Emerging Technologies presenters and get their questions answered!

Friday March 19, 2010 5:00pm - 6:00pm

5:00pm

2011 Joint VRA/ARLIS Minneapolis Conference Planning Meeting
Planning meeting for the 2011 Joint VRA / ARLIS Conference in Minneapolis. Members of the Twin Cities local planning committee, VRA Midwest Chapter, VRA Executive Board, and interested others are all welcome to attend.

Friday March 19, 2010 5:00pm - 6:30pm

5:00pm

SIG Meeting: VRA Digital Matchmaking Group
This special interest group provides an open and ongoing forum for brainstorming ideas about creating a matchmaking commons, discussing progress to date, and advancing a variety of digital initiatives. The goal is to share ideas about images, metadata, tools, and collaborative activities.
The following will present: Allan Kohl MCAD | Robb Detlefs eMuseum Network Project | Kathy Cohen WorldImages | Andreas Knabb MDID | Stephanie Beene accessCeramics | Meghan Musolff AAPD/ACSAA

Friday March 19, 2010 5:00pm - 6:30pm

6:30pm

VRAffle Finale
There was a land of Projectors and Slides called the Old Slide Library... Here in this pretty world Analog took its last bow... Here was the last ever to be seen of Gepe mounts and Foil Tape, of Copystands and of Refilers... Look for it only in books, for it is no more than a dream remembered. A Slide Library gone with the wind...
Calling all southern belles and blockade runners! Come to Atlanta for the VRA Conference, but stay for the VRAffle, y'all! Miss Scarlett and Mr. Rhett cordially invite y'all to the festive, yet epic and sweeping drama that is the Gone with the Slide VRAffle. It lies somewhere between Twelve Oaks and my beloved Tara. Great balls of fire, it'll be ever so grand.
Ticket prices shall be, as always, 1 for $2, 6 for $10. The VRAffle drawing shall be at 6:30 p.m. on Friday, March 19. Ah do hope y'all are preparing y'all's most delightful donations for our glorious cause (unwanted wedding rings are strictly optional), that cause being replenishing the coffers of the Tansey Travel Awards.

Friday March 19, 2010 6:30pm - 7:30pm
 
Saturday, March 20
 

7:30am

Leadership Breakfast
THIS EVENT IS BY INVITATION ONLY
This invitation-only breakfast is a chance for the VRA Leadership (including Committee Chairs, Chapter Chairs, Board Appointees, VRA Presidents Group and the VRA Executive Board) to gather and discuss organization matters and interests.

Saturday March 20, 2010 7:30am - 9:00am

7:30am

SIG Meeting: Cataloging Issues Special Interest Group
This is an open forum that is "all about cataloging." It will be audience-driven, but moderated. As with previous years, an email call to the VRA-L will be sent prior to the start of the conference asking for cataloging conundrums and solutions to generate topics for discussion.

Saturday March 20, 2010 7:30am - 9:00am

7:30am

SIG Meeting: Museum Visual Resources Group
The Museum Visual Resources Special Interest Group provides an opportunity for museum professionals to gather and to discuss issues that are particular to museums. Topics to be discussed may include image licensing practices, DAMS and CMS systems, effective interdepartmental workflow, getting more museum professionals involved in the VRA, and the economy's effect on museums.

Saturday March 20, 2010 7:30am - 9:00am

8:00am

Registration Desk
Conference Registration

Saturday March 20, 2010 8:00am - 12:00pm

9:00am

Embedded Metadata: share, deliver, preserve
Embedding metadata in image files is an idea that is gaining acceptance. Still, there are a lot of questions to answer before we can get consistently usable and sustainable results. This session will explore the challenges of creating embedded metadata and the benefits that might be realized once best practices are established.
Links to additional resources from Session participants: Library of Congress, Digital Preservation | Embedded metadata wiki | Kari's website | SAA 2009 Research Forum: Making Pictures Identifiable in the Long Now: Is Embedding an Answer? | SAA 2009 Research Forum Poster | ControlledVocabulary.com | PhotoMetadata.org | Stock Artists Alliance | Metadata Manifesto | UPDIG (Universal PhotographicDigital Image Guidelines)
Additional Links of Interest: Embedded Metadata, Part I: The Basics and a History | IPTC Photo Metadata | XMP is the New Beetle, IPTC the olde Bug | Adobe: 7 Steps to Understanding XMP Metadata | IDEAlliance: XMP Primer

Saturday March 20, 2010 9:00am - 10:30am

9:00am

Instruction 101
Many VR positions are changing. Though we may be uncomfortable with the idea of coming out from behind our desks to grapple with new tasks, the time is now for VR professionals to take on multiple roles. One of these significant new roles is that of instructor, whether in the classroom or one-on-one. The transition from full-time cataloger to part-time educator may be a rather overwhelming one for many of us, but the expertise exists within our ranks to help us all become successful instructors.
While many topics fall under the blanket of instruction, this session is devoted to confidence building and providing people with the basic tools to move ahead in an instructional capacity. It will focus on good preparation practices for successful individual and group instruction, strategies for working with a variety of populations from first year college students to older adults, and basic how-to guidance for designing good instruction sessions.

Saturday March 20, 2010 9:00am - 10:30am

11:00am

Plenary Session: Jason Roy, Digital Collections Unit / Digital Library Development Lab, University of Minnesota
Closing Plenary: Collections of Distinction: Adding Value to the Online Community of Visual Resources
Jason Roy has presented on the subject of digital collections and initiatives at the annual conferences of the Minnesota Digital Libraries (MDL), the Society of American Archivists Annual Conference, and the Archive-It Conference. Currently Head, Digital Collections Unit & Interim Co-director, Digital Library Development Lab, University of Minnesota Libraries, Jason fosters the creation of and access to research and scholarly material in digital form from within the collections of the Libraries and across the University of Minnesota. Making content available to users is an expectation shared by nearly every cultural organization. Often this means an increasing commitment to digitization and the use of online discovery tools for providing access. Since no one institution has the financial resources to digitize everything in their holdings, it is imperative that organizations identify and prioritize which collections most deserve their attention. This session will focus on approaches and methods of targeting those collections within your own institution that can provide the most value to users. By showcasing our own collections of distinction we can significantly impact the growing array of online visual resources now available to our community of users while still highlighting the uniqueness of each of our own holdings. In an era when it is all too easy for institutional administrations to view subscriptions to large image databases as a one size fits all solution to visual resources needs, a shift towards identifying what you have that's unique and getting it out there in a manner that makes your collection relevant to both your local users and the larger universe of image users becomes vital. Some VR collections have already begun this process. Recent success stories include the accessCeramics collection, a pilot project organized by the Visual Resources Collection of Watzek Library and the Art Department of Lewis & Clark College , and the Reed Digital Collections Artists' Books site at Reed College. We can also learn from projects still in the early stages of development, such as Local Color: A Database of Art on Campus being developed at the University of Michigan (watch for updates & announcements on this project via the linked AAEL Blog). Jason's presentation will be followed by a moderated discussion, featuring a panel of respondents composed of VR professionals who have achieved various measures of success in creating and sharing collections of distinction.

Saturday March 20, 2010 11:00am - 12:30pm

12:30pm

Selling Visual Resources: Communication & Marketing Strategies for the 21st Century
Limited Capacity full

The shift from use of analog to digital images has brought about myriad changes for visual resources professionals and their related constituents. As a result, such professionals must communicate effectively to a broad set of stakeholders--including administrators, faculty, students and staff--about transformed resources and services in the Digital Age. Visual resources professionals must actively market collections, services and expertise so that customers think about local resources, services and image professionals first when attempting to meet their image-based needs.
This workshop will focus on identifying target stakeholders, strategies for effective communication, principles of adult learning, developing a marketing plan, planning effective instruction sessions and using Web 2.0 technologies for outreach; sample instruction sessions that can be used to meet the needs of local constituents will be provided. Examples of innovative marketing techniques will be presented and case studies illustrating effective use of these techniques including posters and the use of Web 2.0 technologies such as blogs, Facebook, Flickr, Del.icio.us, YouTube and online exhibits will be discussed. During the workshop, participants will have the opportunity to share examples of communication and marketing strategies and describe challenges encountered in the workplace. Participants will be invited to collaborate with workshop leaders and each other before and after the conference via a Google Group, where relevant articles, handouts, examples and templates will be posted.

Saturday March 20, 2010 12:30pm - 6:00pm
 
Sunday, March 21
 

9:00am

VRA Executive Board Meeting 2
THIS EVENT IS BY INVITATION ONLY
Sunday March 21, 2010 9:00am - 3:00pm